September 03, 2010
  American Sleep Medicine Foundation


ASMF
American Sleep Medicine Foundation

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Frequently Asked Questions

Category: Grant Application Process
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I am an international medical school graduate and completed my residency outside of the US, am I eligible to apply for a grant?
Category: ASMF > Grant Application Process
Last Updated: 10/14/2009 | Rating:   (Not rated)
 

No. Applicants must be graduates of a US based medical program as well as have completed their residency in the US.
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I am applying for the Educational Projects Award. Part of my proposal includes a release and dissemination of web-based educational materials or learning tools (such as videos, etc.) to be used by the public or health care professionals. Do I need to place a legal disclaimer on these materials releasing the ASMF from any liability associated with any educational tools and resources developed as a result of this grant?
Category: ASMF > Grant Application Process
Last Updated: 10/8/2009 | Rating:   (Not rated)
 

Yes. In the event that the educational materials are used by the public or health care professionals, it is expected that responsibility and any liability for use of this information will remain with the Principal Investigator and the Principal Investigator's institution (referred to as "Grantee").

The Foundation disclaims all responsibility for any liability, loss, or risk, personal or otherwise, which is incurred as a consequence, directly or indirectly, of the use or application of any of the materials contained in any educational projects created by a Principal Investigator as a result of the Educational Projects Award funded by the ASMF.
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How is "junior faculty" defined?
Category: ASMF > Grant Application Process
Last Updated: 10/2/2009 | Rating:   (1 ratings)
 

This position is usually below the rank of associate professor.
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The institution in which I completed my sleep medicine fellowship does not yet hold ACGME accreditation. However, I fit all the other criteria for the grant category, am I still eligible to apply?
Category: ASMF > Grant Application Process
Last Updated: 10/2/2009 | Rating:   (Not rated)
 

No. Applicants must meet all the eligibility requirements at the time of application, no exceptions will be made.
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What is the process for extending a grant?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 

The principal investigator is responsible for requesting an extension in writing to the ASMF. The request must include:

  1. Scientific jurisdiction, including progress to date
  2. Length of extension requested
  3. Plan for use of funds during extension period
  4. Accounting of the funding already received and how it has been used
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Will extensions to my grant be extended?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
A one-time no cost extension, which shall not exceed 12 months, may be made if additional time beyond the established expiration date of the term is required to assure adequate completion of the research project. Additional extensions will not be permitted.
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If I do not complete the project must I return the funds?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Yes. Any funds not used by the principal investigator for purpose of the research project must be returned to the ASMF. The ASMF reserves the right to audit any institution that received grant funding. The sponsoring institution is required to retain all records and reports related to the grant contract for a period of three years from the date of the end of the contract term.
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When will the final amount be paid out and what is required to receive final payout?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The final payment will be distributed to the grantee’s institution upon receipt and approval of the final report from the principal investigator.
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What percentage of the grant is withheld until the project is completed?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The percentage depends on the total amount of the award; typically it is up to 25%.
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What is a typical distribution of the grant payments?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Grantees will receive up to 3 grant payments dependent upon the length of the project and total amount awarded. First payment is in the form of a cash advance upon receipt of signed grant award contract. Second payment is provided following receipt of progress report. Third and final payment is released following receipt of final report.
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When will I receive the initial payment?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The first payment will be distributed to the grantee’s institution upon receipt of an IBR approval naming the study/principal investigator for which ASMF finding has been granted, and a signed grant contract.
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When can I expect to hear if my grant has been funded?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Notifications will be sent to each applicant informing them of the award decision by January 31, 2010.
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I anticipate a transfer to another institution at the time of award decision. Can I still apply and transfer my grant to another institution if funded?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 

Yes. Transfers are acceptable providing that grantee will work directly with both institutions and the institution to which the grant is being transferred issues an official letter to ASMF accepting the transfer. ASMF reserves the right to forfeited the grant if major revisions are made to the sample grant contract available on its Web site.
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My institution’s grants management office is unable to accept some of the terms and conditions of the ASMF contract and most likely will request changes should I receive an award. Can I still apply?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (1 ratings)
 
No. The grants office must review the ASMF sample agreement beforehand to ensure that no revisions will need to be made should an applicant be awarded funding by ASMF. Exceptions will not be made.
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My institution has applied for a status of a Comprehensive Academic Sleep Program of Distinction and is awaiting a decision. Am I eligible to apply while my institution’s status is pending?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
No. ASMF will only accept grant applications from institutions that hold the status of a Comprehensive Sleep Center of Distinction at the time of application.
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If my proposal is not funded will I receive a copy of my grant reviews?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The ASMF does not release the comments or review documents to the applicants.
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How do I determine whether my institution received funding for a specific grant from ASMF in previous years?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
A list of previously funded institutions is posted on the ASMF website to determine your institution’s eligibility for a specific award cycle. http://www.discoversleep.org/GrantOpp.aspx
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Where can I find a sample ASMF grant contract?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
A sample grant contract can be found on the ASMF website at: http://www.discoversleep.org/GrantOpp.aspx
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How do I know if my program holds the status of an AASM Comprehensive Academic Sleep Program of Distinction?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Currently three universities hold a status of an AASM Comprehensive Academic Sleep Program of Distinction:
 
            1. University of Louisville Sleep Fellowship Program – Louisville, KY
            2. University of Michigan Center for Sleep Science – Ann Arbor, MI
            3. Brigham & Women's Hospital Division of Sleep Medicine
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Do I need to obtain an IRB approval prior to submitting my proposal for review?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
No. An IRB approval should be obtained after the applicant’s grant proposal has been awarded funding.
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Who is acceptable as a reference requested on Form 7? Do I really need three?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Three references are required. Acceptable references are current or past colleagues, mentors, supervisors or professors who are actively involved in the field of sleep medicine and sleep research.
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What is acceptable to list under supplies on the budget form?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
These could include materials, equipment, computer software, participant compensation, lab supplies, or space rental.
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What are fringe benefits?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Non-wage compensation provided to employees in addition to salary. Examples include: housing, reimbursement, insurance etc.
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What should be included in the mentor plan?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The mentor plan should include the background and level of experience of the mentor, description of the research environment, skills taught to the investigator during the period of the award, time commitment of the mentor, and methods used to monitor the applicant and the progress of the research.
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What should I list for the “dates of project” on Form 2
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 

The dates of projects will be dictated by the timeline set for the review process and decision by the ASMF Executive Board as well as other preliminary approvals or preparations. Typically it takes 2-3 months from the time successful applicants receive an award notification to obtain an IRB approval and complete the contract. For example the 2010 PSTA & ABSM grant cycle notifications will be issued in February 2010; this will most likely allow applicants to start the project on June 1, 2010.
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Whom should I list as the contact person for my Host Institution?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
The individual who will handle the contract negotiations for the institution.
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Who signs the application as the “representing sponsor organization?”
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
An authorized representative from a University’s Sponsored Projects, Grants Management Office or Research Administration Office. This excludes departmental officials, such as the Departmental Chair or Division Chief.
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What are considered indirect costs?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Indirect costs include taxes, administrative costs, personnel, security, etc. These costs are not directly related to the salary, and supplies needed to conduct a study.
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What does PGY or PG Status mean?
Category: ASMF > Grant Application Process
Last Updated: 8/10/2009 | Rating:   (Not rated)
 
Post-graduate year or Post-graduate status.
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